#OUTLOOK 2016 PRINT CALENDAR DURATIONS FREE#

button which opens the Select Attendees window. Once you have selected it, click OK and then repeat the process for attendees using the Add Attendees. This will open the Select Rooms window in which you can search for the room you need: button towards the bottom left hand corner. Click on the Scheduling Assistant icon in the toolbar: This will open a new Untitled Meeting window. To use Scheduling Assistant, switch to Calendar view and then click on the New Meeting icon towards the top left hand end of the toolbar: The procedure for using Scheduling Assistant is broadly similar when using Outlook 2010, although there are significant differences in the interface. The right hand panel contains suggested optimum times when as many of the participants as possible are available. You can now select a time when the room is available which is convenient for all participants: Similarly, select a room by clicking on the Add a room link, starting to type its name and clicking on it when it is autocompleted.īusy times for all participants and for the room are indicated in the central panel as blocks. Start typing the name in and select the name when it is autocompleted. Set the Start and End times using the dropdowns provided and then start adding required participants by clicking on the Add a name link: This will open a new Untitled Appointment window. To use Scheduling Assistant, switch to Calendar view and then click on the New link towards the top left hand corner:

#OUTLOOK 2016 PRINT CALENDAR DURATIONS FREE#

2642How do I check people's availability when planning a meeting in Outlook or OWA?īoth Outlook and OWA have a facility known as the Scheduling Assistant which can help you book meetings when the required participants are free - it is also useful for seeing when rooms are available for a meeting.

Outlook 2016 print calendar durations